In the following, we inform you how the House of Finance and Tech Berlin GmbH (hereinafter “HoFT” or “we”) processes your personal data, what rights you are entitled to and who you can contact if you have any questions about data protection.
In most cases, you can decide which personal data you wish to provide to us. In case you do not wish to provide certain information, we may not be able to offer you certain services. We have marked mandatory information that we require for the provision of our services accordingly.
This information was last updated in February 2025. From time to time, we must make adjustments to reflect actual circumstances or legal or regulatory requirements; please take a look at the data protection information the next time you visit our website to ensure that you are up to date.
Name and contact details of the controller
House of Finance and Tech Berlin GmbH
Saarbrücker Straße 36
10405 Berlin
Tel: +49 (0)30 43974287-0
E-Mail: info@hoft.berlin
We maintain a publicly accessible profile on the social media platform LinkedIn. If you use our LinkedIn profile to interact with us (e.g. by liking or sharing a post, following us, writing a comment or sending us a direct message), we process the data you provide to us for the purpose of contacting you. If we like, share or comment on your posts, the data you have freely published on LinkedIn will be made available to our followers on our profile. All information you provide in your profile is publicly visible, i.e. members who log into the network and LinkedIn customers can view it. This also applies to your activities within the service, such as: comments on posts; “Like” marks and the “Follow” function.
Group memberships are also publicly visible. If you share posts, this is set to public by default. You can restrict the visibility of these posts to your contacts in the options.
Legal basis: The legal basis for this data processing is Art. 6 (1) (f) GDPR. Our legitimate interest is to stay in contact with our business partners and interested parties and to keep them informed, as well as to conduct modern public relations work and to perform market research. If you contact us via social media because you are interested in our offer, the request also serves to carry out pre-contractual measures in response to your request; the legal basis is then Art. 6 (1) (b) GDPR.
Recipient: The social network LinkedIn is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; the operator of the network is therefore the recipient of your data.
LinkedIn may also process some of the information outside the European Union in the USA. The provider is certified in accordance with the EU-U.S. Data Privacy Framework.
We are happy to welcome you personally on our premises. To register for a visit, we collect your name, e-mail address, the date and time of your visit and other information that you provide to us voluntarily.
Legal basis: We process the aforementioned data to protect our legitimate interests in accordance with Art. 6 (1) (f) GDPR. Our legitimate interest is to ensure the security of our premises and to carry out visitor management.
Storage period: We store your data for up to 30 days after your visit to our premises.
We process personal data in the context of supplier relationships, (cooperation) contracts, other business relationships and for the provision of services to members of the Förderverein House of Finance and Tech Berlin e.V.
If HoFT accepts you or your employer as a partner company in the HoFT network, for example, or if a similar contractual relationship is initiated, or for the purpose of contacting you, we process the following information: master data (e.g. title, first name, surname, gender, your position in the company); (publicly accessible) data about your company/ your employer; communication data (e.g. business telephone number, e-mail address, business postal address);
This data is processed in order to be able to identify you or your company/ your employer as our supplier, service provider or partner company; to fulfill legal obligations; to initiate, conclude and fulfill a contractual relationship with you/ your company/ your employer; for correspondence with you, insofar as this serves to initiate or fulfill a contract or to provide member services.
Legal basis: The legal basis for this data processing is Art. 6 (1) (b) GDPR (if you personally are or are to become a contractual partner) or Art. 6 (1) (f) GDPR (if your employer is or is to become a contractual partner or services are provided to members of the Förderverein House of Finance and Tech Berlin e.V.).
In the event of a legal obligation to process data, the legal basis arises from national or Union law in conjunction with Art. 6 (1) (c) GDPR.
We may need to process your personal data for the establishment of claims or for the defense against claims; the legal basis is our legitimate interest under Art. 6 (1) (f) GDPR in an efficient legal defense and enforcement of claims.
Storage period: The personal data collected by us will be stored until the above-mentioned purposes cease to apply and then deleted, unless we are obliged to store it for a longer period of time in accordance with Art. 6 (1) (c) GDPR due to legal retention and documentation obligations (e.g. under commercial, criminal or tax law).
The provision of your personal data is required if you or your employer wish to enter into a contractual relationship with us. If you do not provide your personal data, it will not be possible to establish and implement the contractual relationship.
We would like to inform you that you can object to receiving this information and to the processing for the purpose of providing this information at any time without incurring any costs other than the transmission costs according to the basic rates. You have a general right to object without providing reasons in accordance with Art. 21 (2) GDPR. You can declare your objection by sending us a message (see the contact details in the section “Name and contact details of the controller”). We will delete your data at the latest after your objection.
If you register for one of our events on our website, by e-mail or via an invitation link that we send you, we process your personal data to the extent necessary for the organization, implementation and follow-up of the event. We collect the following data for this purpose: First and last name, title, company, address, e-mail address and, in the case of chargeable events, invoice data.
Legal basis: For events that are not subject to a fee, the legal basis is Art. 6 (1) (f) GDPR, our legitimate interests in the efficient administration of participants, the smooth running of the event and for the purpose of access control and to grant admission to invited guests only in order to enable the registration data to be compared with the actual participants. For chargeable events, the legal basis is Art. 6 (1) (b) GDPR, the corresponding contract.
The provision of your data is necessary for participation in the event and you are contractually obliged to provide your data. If you do not provide your data, it will not be possible to conclude and/or execute the contract.
Storage period: We store your data for the duration of the organization (including corresponding preparation and follow-up) of the respective event. Any existing statutory retention obligations remain unaffected by this. We will delete the participant data within four weeks of the end of the event.
We take photos and video recordings at events and publish them afterwards. The recordings are used for advertising on our website, on LinkedIn, in press releases and to document the event online and offline.
Legal basis: We process the aforementioned data to protect our legitimate interests in accordance with Art. 6 (1) (f) GDPR. Our legitimate interest is to document the event and to increase the visibility of the HoFT in public and to publicize the activities and services of the HoFT.
We process the data that you provide to us yourself when you apply for a job (e.g. with your cover letter, CV and references).
During the application process, we process the following types of data: master data (e.g. title, first name, surname, date of birth, place of residence); documents (e.g. certificates, references, CV, cover letter); in the event that you have had reimbursable expenses, the data relevant for billing, e.g. your bank details and communication data (e.g. telephone numbers, e-mail, postal address).
Legal basis: The legal basis for the processing of your personal data is Art. 6 (1) (b) GDPR. Processing of this data is necessary for the decision on the establishment of a contractual relationship. Insofar as special categories of personal data are processed (e.g. health data), we process these for reasons of employment law, social security law or social protection pursuant to Art. 6 (1) (b) in conjunction with Art. 9 (2) (b) GDPR.
Upon completion of the application process, data processing may either be based on your consent or may be necessary for law enforcement purposes, in which case the legal basis will be Art. 6 (1) (f) GDPR, our legitimate interest in asserting or defending against claims.
Storage period: The data collected by us will be stored until the above-mentioned purposes cease to apply and then deleted, unless we are obliged to store it for a longer period of time in accordance with Art. 6 (1) (c) GDPR due to legal retention and documentation obligations (e.g. under commercial, criminal or tax law).
In the event that you have consented to further storage of your application data, we will transfer your data to our applicant pool. There the data will be deleted after two years.
If the application is unsuccessful, the data will generally be deleted six months after completion of the procedure, unless longer retention obligations exist in individual cases (e.g. for any receipts for reimbursement of travel expenses) or retention beyond this is necessary for the defense against legal claims.
We will only transfer your data if we are legally permitted to do so. If we transfer your data to a country that is neither part of the EU nor the EEA and for which there is no adequacy decision by the EU Commission, we will take all necessary measures to secure the respective data processing. This includes, for example, standard contractual clauses of the EU Commission.
We may pass on your data as follows, unless already mentioned separately above:
Unless already mentioned separately above, we store your personal data for as long as is necessary to achieve the respective purpose, in particular for the fulfillment of our legal and contractual obligations. Once the purpose has ceased, this data will be deleted unless the law allows us to continue storing it for specific purposes, including the defense of legal claims. In addition, we may need to store your data for billing purposes. We are subject to statutory retention and documentation obligations to retain documents for between two and ten years.
As a data subject, you are entitled to the following rights if the applicable requirements are met:
You also have the right under Art. 77 GDPR to lodge a complaint with a supervisory authority of your choice about our data processing. Our registered office is in Berlin. The supervisory authority responsible for us is: Berliner Beauftragte für Datenschutz und Informationsfreiheit, Alt-Moabit 59-61, 10555 Berlin, Germany.
Furthermore, you have the right to object (Art. 21 GDPR) if we process data on the basis of Art. 6 (1) (f) GDPR. Please note that in the case of data processing for purposes other than direct marketing, reasons must be given that arise from your particular situation. You can declare your objection by sending us a message (see the contact details in the section “Name and contact details of the controller”).
If we process your personal data on the basis of your consent, you can withdraw your consent with effect for the future. You can declare your revocation by sending us a message (see the contact details in the section “Name and contact details of the controller”).
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